Data management basics
Bridge System deals with design and software so the data is the biggest asset for the company. Workers should be careful handling data of our products and services.
One Place
Keep all project data in one place at Dropbox>Project>Project Folder
Do not make duplicates on your PC. Duplicated data can be a reason for a big trouble for your project.
One Version
Suppose if you create data with several versions, such as design ver1, ver2, ver3..., do not keep older data. Simply overwrite the data or delete the older dat. Keep only the latest one version in the dropbox. If you need older version of data, use dropbox's recover older versions function.
Don't Delete
Do not delete any project folder nor project files within the project folder. All files should be kept forever.
If your PC (client machine) don't have enough space to keep data, use selective sync function of dropbox.
No Excel/Word files.
Don't use Excel/Word to an official document of the company. Use Google spreadsheet/ Google Docs instead. Our business is always changing and the files cannot catch up with our business.
Use PDF to send
Don't send Excel/Word files to our partners or customers. These documents are editable and Excel/Word has several versions. If you have to send document to the customer, send PDF or send a link to the document of Google spreadsheet/ Google Docs.